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Hidden and Hidden from Search Toggles

You can now control where content appears throughout Curator using the Hidden and Hidden from Search toggles. These toggles are available for most content types and allow fine-grained control over how users discover content.

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Availability

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Behavior

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Hidden

  • Removes the item from all content displays, including tiles and Explorer tiles.
  • Prevents the content from appearing in featured or related content sections.
  • Excludes the item only from Curator search results.
  • The content continues to appear in other locations, such as tiles, related content, and Explorer tiles.
  • This setting is not available for Menus.

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Keywords are a special case

For every other content type in the table above, these toggles hide the item itself. A keyword is not content that users open, so for keywords the toggles instead control the keyword as a route to content. The dashboards, pages, and files tagged with a hidden keyword stay visible, and stay findable by their own titles and descriptions.
  • Hidden — the keyword is removed from the Explorer keyword filters and from the keyword lists shown on tiles, and searching its name no longer returns the content tagged with it.
  • Hidden from Search — searching the keyword’s name no longer returns the content tagged with it, and the keyword is no longer shown as a matched keyword on a search result. It still appears in the Explorer keyword filters and on tiles.
A hidden keyword’s own keyword page remains reachable by direct URL, in the same way other hidden content is.

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Where to Find the Hidden Settings

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How to Update Visibility Settings

  1. Edit the desired content item (for example, a Dashboard, Report, Page, or File).
  2. Navigate to the section shown in the table above.
  3. Locate the Hidden and Hidden from Search toggles.
  4. Use the toggles:
    • Hidden — hides the item from content listings such as tiles, Explorer tiles, and search results. Navigation menu items linking to the item remain accessible.
    • Hidden from Search — hides the item only from search results.
  5. Click Save to apply your changes.

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Bulk Visibility Changes

For every content type except Pages, Hidden and Hidden from Search are set per item on that item’s own edit form. The Discovery lists do offer bulk actions on checked items — for example Replace Dashboard URLs and Create Menu Items on Tableau → Dashboards → Discovery — but none of them change visibility. To hide or unhide several dashboards, reports, files, menus, keywords, metrics, workbooks, or liveboards, open and save each item individually.

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Pages are the exception

Pages support a bulk visibility change through the Edit Pages action:
  1. Go to Content → Pages.
  2. Select the pages you want to change using the checkboxes in the list.
  3. Click Edit Pages to open the bulk edit window.
  4. Set the Hidden toggle to the value you want applied to every selected page.
  5. Click Apply Changes.
The Edit Pages window applies all of its toggles — Hidden, Favoritable, Blog, User Commenting, and Featured — to every selected page, using whatever position each switch is in when you click Apply Changes. Toggles you did not intend to change are still written to the selected pages and will overwrite their existing values. Review every switch in the window before applying.
Hidden from Search is not included in the Edit Pages window. To change it, edit each page individually.

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Notes

  • Hidden items are still accessible through direct URLs for users with the correct permissions.